Introduction

WMS Sync Hub connects AutoCount with your WMS warehouse system (Qian Yi / Haiwaicang), keeping picking lists, purchase orders, and item master in sync automatically. No more typing the same document twice, no more guessing whether the warehouse has started picking.

What does WMS Sync Hub actually do (plain English)

Think of it as a four-lane bridge. Use the lanes one at a time, in order.

Lane 1 — Items (master data) — do this first

You add or edit an item in AutoCount
            ↓
WMS Sync Hub pushes the item to WMS
            ↓
WMS now knows about the item and can accept orders for it

note

WMS must know your items before it can accept POs or picking notes. So this lane must run first.

Lane 2 — Purchase Orders (incoming goods)

You create a Purchase Order in AutoCount
            ↓
WMS Sync Hub tells WMS "expect this incoming shipment" (ASN)
            ↓
Goods arrive at the warehouse, WMS receives them
            ↓
WMS Sync Hub auto-creates the GRN in AutoCount for you

Lane 3 — Picking lists (sales side)

You create a picking list in AutoCount
            ↓
WMS Sync Hub sends it to WMS
            ↓
WMS picks, packs, ships
            ↓
AutoCount sees "Shipped"

Lane 4 — Cancel Picking List / Picking Note

Customer cancels / wrong order / you don't want WMS to pick it
            ↓
Tick the rows in Cancel Picking Job menu
            ↓
WMS Sync Hub pushes the cancel to WMS
            ↓
WMS voids the order, the sales order is freed up to be re-arranged

caution

Picking notes that are already Shipped cannot be cancelled — the goods are on the road. Use the standard return process.

note

PO / ASN can also be cancelled, but not from this menu — use Cancel Synced ASN in the PO → ASN Sync tab. Pre-condition: GRN not yet created (goods not received).

The six menus at a glance

The main WMS Sync Hub window has six menus on the left (default landing page = Item Code Sync):

Menu	Purpose
Item Code Sync	Push AutoCount items to WMS (must do first)
PO → ASN Sync	Convert PO to ASN; auto-create GRN on receipt
Picking List Sync	Send picking notes to WMS for picking
Cancel Picking Job	Recall picking notes not yet Shipped
Sync Log	View every WMS-bound transaction (with full request/response)
About	Version info, check for updates, support contact

Opening WMS Sync Hub

1. Log into AutoCount as usual.
2. From the main menu, click Operation → WMS Sync Hub → WMS Sync.
3. The WMS Sync window opens, defaulting to the Item Code Sync page.

tip

If the menu item is missing, see Prerequisites — WMS Sync Hub may not be installed or licensed yet.